Business Needs

Documentation Management Systems

Exos

Streamline Processes, Improve Accessibility, Ensure Compliance

Document Management is a critical part of a streamlined and productive business. Our Document Management System (DMS) solutions help you organize, manage and secure your documents, allowing you to focus on your business.

Customized DMS Implementation

We assess your business needs and customize Documentation Management System solutions to align with your specific requirements. Our solutions are tailored to maximize efficiency and effectiveness for automating document workflows, managing permissions, creating detailed reports and more.

Seamless Data Migration

The EXOS IT team ensures a smooth transition when migrating your existing data into the new DMS with minimal disruption to your operations.

User Training and Support

Our comprehensive training programs ensure that your team is fully equipped to utilize the new DMS effectively. We provide ongoing support to address any issues and help you get the most out of your investment.

Compliance and Security

We implement stringent security measures and maintain compliance with industry standards to ensure your documents are protected against unauthorized access and data breaches.

Key Benefits

  • Enhanced Accessibility

    Gain access to and manage documents from anywhere, at any time.

  • Improved Compliance

    Ensure compliance with industry regulations through efficient document management.

  • Streamlined Workflows

    Automate document processes to save time and reduce errors.

  • Seamless Data Migration

    Ensure a smooth transition with minimal disruption through seamless integration and migration of existing data.

  • User Training and Support

    Our comprehensive training programs ensure that your team is fully equipped to utilize the new DMS effectively. We provide ongoing support to address any issues and help you get the most out of your investment.

Our Process

  • 01

    Initial Consultation

    We start with a thorough consultation to understand your business objectives, current document management challenges and specific requirements.

  • 02

    Requirements Gathering

    We conduct meetings with department heads and stakeholders to gather detailed requirements and understand existing processes.

  • 03

    Customization and Configuration

    Our customized DMS is configured to meet your specific needs, including automation, permissions and reporting.

  • 04

    Data Migration

    EXOS IT seamlessly integrates and migrates your existing data into the new DMS, ensuring accuracy and completeness.

  • 05

    User Training and Support

    We provide comprehensive training and ongoing support for your team to ensure effective use of the DMS.

  • 06

    Go-Live and Post Implementation

    We launch the DMS and provide initial support to address any issues and ensure a smooth transition.

"Since the beginning of our engagement, EXOS has helped us to control our daily needs, find ways to drive efficiency and create a new environment of excitement about what services we can be for providing our constituents."
City of Noblesville
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See the Case Study

City of Noblesville Managed Services

The City of Noblesville contracted with EXOS IT to address its growing business needs as it was outgrowing its capacity internally. The City needed a proactive partner that could set processes to meet its growing technical demands and create a clear roadmap for the future.

City of Noblesville Managed Services